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Privacy Policy

Last Updated: January 2025

This Privacy Policy explains how W3 Whitelist collects, uses, and protects your information.

1. Information We Collect

We collect information you provide directly to us and information we obtain automatically when you use our Service:

Discord Information

  • Discord User ID and username
  • Discord avatar and display name
  • Discord servers you manage (with proper permissions)
  • Discord channel information for campaign posting

Wallet Information

  • Multi-chain wallet addresses (ETH, SOL, MATIC, ARB, OP, BASE, AVAX, BNB)
  • Chain type and network information
  • Wallet verification status

Campaign Data

  • Campaign participation records
  • Application submissions and responses
  • Winner selection data
  • Campaign interaction logs

Payment Information

  • Stripe transaction IDs and amounts
  • Payment method information (processed by Stripe)
  • Promotion tier selections

Usage Data

  • Platform interaction logs
  • Feature usage statistics
  • Error logs and debugging information
  • IP addresses and device information
2. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our Service
  • Process and manage whitelist campaigns
  • Facilitate project applications and approvals
  • Enable Discord integration and campaign posting
  • Process payments and promotions through Stripe
  • Communicate with you about your account and campaigns
  • Provide customer support and respond to inquiries
  • Analyze usage patterns to improve our Service
  • Ensure platform security and prevent fraud
  • Comply with legal obligations
3. Information Sharing and Disclosure

We may share your information in the following circumstances:

Third-Party Service Providers

  • Discord: For API integration and campaign posting
  • Stripe: For payment processing and billing
  • MongoDB: For secure data storage and management
  • Vercel: For hosting and performance optimization

Campaign Participants

Limited information may be shared with other campaign participants as necessary for campaign functionality, such as winner announcements.

Legal Requirements

We may disclose information if required by law, court order, or to protect our rights, property, or safety, or that of our users or the public.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction:

  • Encryption of data in transit and at rest
  • Access controls and authentication systems
  • Regular security audits and monitoring
  • Secure data centers and infrastructure
  • Employee training on data protection
  • Incident response and breach notification procedures

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your information for different periods depending on the type of data:

Account Data

Retained until you delete your account or request deletion, plus a reasonable period for legal and business purposes.

Campaign Data

Retained for the duration of the campaign plus 2 years for analytics and legal compliance.

Payment Data

Retained as required by law and Stripe's data retention policies (typically 7 years).

Usage Logs

Retained for up to 1 year for security and performance monitoring.

6. Your Rights and Choices

Depending on your location, you may have the following rights:

Access and Portability

Request access to your personal data and receive a copy in a portable format.

Correction and Updates

Update or correct inaccurate information in your account settings.

Deletion

Request deletion of your personal data, subject to legal and business requirements.

Opt-out

Opt out of certain data processing activities, such as marketing communications.

Withdraw Consent

Withdraw consent for data processing where consent is the legal basis.

To exercise these rights, please contact us at privacy@w3whitelist.app. We will respond to your request within 30 days.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Remember your preferences and settings
  • Analyze how you use our Service
  • Improve performance and user experience
  • Provide personalized content

Essential Cookies

Required for basic Service functionality and cannot be disabled.

Analytics Cookies

Help us understand how users interact with our Service (Vercel Analytics).

Third-Party Cookies

Used by Discord and Stripe for their respective services.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers:

  • Standard contractual clauses approved by relevant authorities
  • Adequacy decisions for countries with adequate protection
  • Certification schemes and codes of conduct
  • Other appropriate safeguards as required by law
9. Children's Privacy

Our Service is not intended for children under 18 years of age. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

If we discover that we have collected personal information from a child under 18, we will take steps to delete such information promptly.

10. Blockchain and Web3 Privacy Considerations

Our Service involves blockchain technology and cryptocurrency. Please be aware that:

  • Blockchain transactions are public and immutable
  • Wallet addresses may be linked to your identity
  • Transaction history is permanently recorded on the blockchain
  • We cannot delete or modify blockchain data
  • Third-party blockchain analysis tools may track your activity
  • Consider using privacy-focused wallets for sensitive transactions
11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on our website
  • Sending you an email notification
  • Displaying a notice in our Service

Your continued use of our Service after any changes constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

  • Email: privacy@w3whitelist.app
  • Website: https://w3whitelist.app
  • Data Protection Officer: dpo@w3whitelist.app

For EU residents, you also have the right to lodge a complaint with your local data protection authority if you believe we have not handled your personal data in accordance with applicable law.